In the course of your use of this website, BitBox Ltd collects and uses data, some of it identified as 'Personal Data'. This policy outlines what data is collected and how it is used.
Continued use of the website demonstrates that users accept and understand this policy.
BitBox acquires, holds and processes information, some of which is identified as personal information, in order to effectively manage staff and contractors, and to smoothly undertake business with customers, suppliers and other stakeholders. This document outlines the company’s approach to Data Protection and requests all stakeholders read, understand and adhere to this policy.
BitBox acts as a data controller and respects the privacy of individuals and conforms to the applicable laws and regulations on the use of personally identifiable data. BitBox will never sell, exchange or in any way pass on personal information to another party, unless there is a need to do so to complete agreed commercial work or required to do so by a court of law.
BitBox operates practices and procedures to protect all data submitted and held, protecting it from disclosure, loss, alteration and other inappropriate use. BitBox uses commercial tools in the management of data. It is the company’s policy to only use solutions and services that uphold and communicate Data Protection practices.
The company holds data that is critical to the success of the business and therefore considered sensitive, including (but not limited to) customer names, contract values as well as Intellectual Property – whether designs, concepts or any type of documentation. Some of this information is Personal Information as defined by the ICO. Staff with access to any personal information or company information will not leave such information visible on unattended devices; doing so will be considered a breach of data protection.
It is the policy of BitBox that all Customer, Supplier, Company and Personal Information is only held on authorised internal work systems, such as the CRM. This ensures that access to the data can be properly controlled.
For the purpose of this Data Protection Policy, the term ‘customer’ includes prospects that request BitBox to take steps prior to entering into a contract. BitBox requests all customers and suppliers that provide ‘personal information’ acknowledge and consent to the sharing of their information for this purpose, and understand and agree to this Data Protection Policy. Where possible and always when collected online, the customer should demonstrate this through an active acceptance that should be recorded. All systems used to hold this information are either web-based and accessed via secure passwords or held on internal systems located in locked premises also with password-controlled access.
To take steps prior to entering in to a contract, BitBox might acquire the following ‘Personal Information’:
Using standard tools, BitBox also collects anonymous data on website use; this is to improve your experience of using the website. The only time that it is possible to use the data to identify the exact user, is when a submission of the contact form is made. Only at this time it is possible to identify information such as medium used to find BitBox, pages visited on the BitBox website, the type of device used and other non-sensitive data. Please not however, that this information is not routinely held, but is accessible through reporting tools. No intrusive information is collected (nor is possible to collect) such as credit card or banking details, passwords or access to other websites nor browsing history.
Visitors to BitBox might feature on the CCTV. Please note that CCTV is only used for security purposes; data is destroyed after a period of 90 days as long as no unauthorised access to the company’s building is reported. BitBox complies with the ICO guidance on the use of CCTV.
Any customer, supplier or stakeholder has the right to enquire about any ‘Personal Information’ held. On receiving a request, BitBox will respond to your request within 40 days. In accordance with GDPR guidelines, BitBox can levy a fee for responding to the request. For guidance on your rights, please view the Information Commissioner’s Office: https://ico.org.uk/for-the-public/personal-information/.
BitBox holds personal information for the duration of ‘doing business’ and for a period thereafter where the opportunity to do business again exists. This shall not exceed 3 years unless the subject has explicitly given permission for the information to be held.
Customers and suppliers have the right to request that any personal information is destroyed in the event no further contact is desired. BitBox maintains the right to hold on to a minimum amount of data to be able to ensure that no further contact is made. This might include name and a means of contact (such as an email address). As complete deletion of all information makes it impossible for BitBox to know who has requested deletion and avoid the addition of personal information ion the future. It is the policy of BitBox that such requests for information to be destroyed is undertaken and recorded in a way that ensures that the wishes of the subject are carried out.
In accordance with UK laws, you may request access to view what information is being held, request that information is not processed or is erased. Please contact our Managing Director, Quentin Lister, with any Data Protection concerns.
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